We are the data controller responsible for the processing of personal information described in this policy. If you have any questions about this Privacy Policy or our practices, you may contact us at contact@vithoulkasbrain.com

1. Information We Collect

Personal Information

We collect information that identifies, relates to, or could reasonably be linked with you, such as:

• Email address
• Account credentials

Usage Data

We automatically collect information about your interactions with the Services, including:

• Log and usage data (e.g., IP address, browser type, referring/exit pages)
• Device information (e.g., device type, operating system)
• Cases and repertorizations data (when you use specific features of the application)

2. Legal Bases for Processing

We process your personal data under the following legal bases:

• Consent: When you provide explicit consent (e.g., for certain data collection or marketing).
• Contractual Necessity: To provide and manage the Services you request.
• Legitimate Interests: To improve our Services, maintain security, and prevent fraud.
• Legal Obligation: To comply with laws and regulatory requirements.

3. How We Use Your Information

We use your information to:

• Provide, operate, and maintain our Services
• Personalize and improve your experience
• Communicate with you about your account or updates to our Services
• Analyze usage patterns to enhance functionality
• Protect against unauthorized, fraudulent, or unlawful activities

4. Cookies and Similar Technologies

We use cookies and similar technologies to monitor activity and improve user experience. You may configure your browser to refuse cookies or alert you when a cookie is set.

We specifically use:

• Sentry and Vercel Analytics to analyze user behavior
• Cookies to help us understand performance and enhance reliability

5. Data Sharing and Disclosure

We may share your information with:

• Service Providers: Trusted third parties such as Sentry, Vercel Analytics, Firebase, and Vercel (for hosting, analytics, and data storage).
• Legal Authorities: When required by law or necessary to protect our rights and users.

We do not sell or rent your personal data to third parties.

6. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy. Once you delete your account, your personal data is permanently deleted without undue delay, unless retention is required by law.

7. Data Security

We implement industry-standard security measures to safeguard your data, including:

• Encryption in transit and at rest
• Secure authentication procedures
• Regular audits and security assessments

While we strive to protect your data, no system can guarantee 100% security.

8. International Data Transfers

Your personal data may be processed outside your country of residence due to our use of cloud services (e.g., Firebase, Vercel). Data may be stored in the EU, the United States, or other jurisdictions where our providers operate.

We rely on legally recognized safeguards (e.g., EU Standard Contractual Clauses, adequacy decisions) to protect your data in accordance with applicable law (e.g., GDPR).

9. Your Rights

Depending on your jurisdiction (e.g., GDPR, similar data protection laws), you may have the following rights:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your personal data
• Restriction: Request limitation of processing activities
• Portability: Request transfer of your data in a structured format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw your consent at any time

To exercise these rights, contact us at contact@vithoulkasbrain.com
You can also manage, download, or delete your data directly from your account settings.

10. Children's Privacy

Our Services are not intended for people under 18. We do not knowingly collect personal data from children under this age. If you believe a child has provided us with personal data, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this Policy regularly.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

contact@vithoulkasbrain.com